Security Data Rooms (SDRs) are cloud-based solutions that allow the safe storage and sharing sensitive information. They are used in M&A, due diligence and real estate asset lifecycle management, and any other industry where there is a need for specialized secure file sharing.
With the number of major data breaches reported in the news it’s no wonder that businesses are concerned about how their sensitive business information is secured to safeguard them from cyberattacks. While encryption of data at rest in the data room is important to stop hackers from gaining access your files, it’s only one piece of the puzzle. You need to adopt an overall approach to data room security that includes policies, technical capabilities, and training.
VDRs are also useful for to ensure compliance with industry standards, such as the Payment Card Industry Data Security Standard. PCI-DSS requires secure storage, robust access controls including encrypted transmissions and regular security testing. The ability to use this method shows your clients, partners and other stakeholders that you are taking security of data seriously.
Certain VDR systems also have the ability to limit access for users to content in-app by restricting the IP addresses that can be granted VDR access. This may help in preventing non-authorized users from using screen grabber tools to take document content and share it with non-authorized users. VDRs with advanced access controls can also allow administrators to link an authorized user’s name to printed and viewed documents.